Position – Sr. Executive/Dy Manager
Location: Maheshwaram, Hyderabad
Employment type - FULL-TIME
Position Reports to Head HR
“If everything seems under control, you are not going fast enough!”
At Cygni Energy, our people are our greatest asset and biggest differentiator. They are passionate about results, and also believe in having a lot of fun along the way. Come and Join Us.
Our Business: Incubated at the “Incubation cell” of IIT Madras, Cygni has emerged as India’s leading storage technology company with established cutting-edge expertise in EV and Energy Storage. Focused on building alternative energy storage solutions for EVs 2W and 3W. Solving challenges of traditional Li-Ion batteries for mass adoption of EVs across automotive platforms. Cygni is a thought leader in the Energy Storage and EV batteries.
At Cygni, we are rethinking energy with game changing battery technologies. Each battery application have different needs and require different solutions. We believe our Energy Storage systems will be a key part of the future of electric grid. Cygni Energy, headquartered at Hyderabad, India, is a New Age Energy Generation, Storage, and Processing Technology Solutions Enterprise. It has the choicest of corporate and government clients, all delighted with offerings and services. Reach out to us for Electric Vehicles (2 Wheelers and 3 Wheelers) Smart BMS controlled Batteries and Rooftop Solar Hybrid Solutions (DC/AC).
The most successful employees at CYGNI are results-driven and able to continuously adapt to an ever-changing environment. They not only work well in our environment but also have the drive to succeed when they are on their own. A strong focus on fairness and honesty with a humble attitude is what defines our top performers. Is that you? Currently, CYGNI seeks your application for earliest joining.
What you’ll Get to Do:
We are seeking a highly organized and motivated individual to join our team as an Executive HR & Admin. You will play a crucial role in Administration, with a primary focus on & Contract Labour Management, MIS preparation. The successful candidate will be responsible for ensuring smooth functioning of House Keeping, Security, Building Administration, Guest/Customer/Visitor management along with 100% compliance in terms of Factory, Contract Labour, ESI & PF .
Statutory Compliance & Labour Law Management:
- Stay updated with all applicable labour laws, statutory regulations, and government notifications including:
- Labour Code
- Industrial Relations Code
- Social Security Code
- Occupational Safety, Health & Working Conditions Code
- Wage Code and related rules
- Ensure organizational compliance with all applicable labour laws, factory regulations, and statutory requirements.
- Maintain and update statutory registers, notices, records, returns, and compliance documentation.
- Coordinate with consultants, auditors, labour authorities, and government officials during inspections and audits.
- Support implementation and monitoring of labour code and wage code related compliance changes.
- Ensure timely renewal and maintenance of statutory licenses, registrations, and certifications.
Contract Labour Management:
- Oversee contract labour deployment, attendance, documentation, onboarding, and compliance monitoring.
- Ensure contractors comply with statutory obligations including PF, ESIC, wages, bonus, insurance, and labour licenses.
- Verify contractor bills, wage registers, statutory challans, and manpower records.
- Conduct periodic compliance audits for contractor workforce and maintain compliance tracker.
- Coordinate with user departments regarding manpower planning and deployment requirements.
- Monitor contractor discipline, hygiene, safety compliance, and workplace conduct.
PF, ESIC & Payroll Compliance Support:
- Facilitate employee enrolment, exits, transfers, and documentation under PF and ESIC schemes.
- Coordinate for timely submission of PF/ESIC related records and statutory filings.
- Assist in payroll inputs related to attendance, leave, statutory deductions, and labour compliance.
- Support implementation and monitoring of wage structure alignment as per wage code requirements.
- Address employee queries related to PF, ESIC, labour welfare, and statutory benefits.
NATS / NAPS & Apprenticeship Management:
- Coordinate and manage apprenticeship programs under:
- NATS (National Apprenticeship Training Scheme)
- NAPS (National Apprenticeship Promotion Scheme)
- Liaise with BOAT/BOPT, apprenticeship authorities, training institutes, and consultants.
- Manage apprentice onboarding, registration, documentation, stipend processing, attendance, and compliance activities.
- Maintain apprentice records, contracts, assessments, and periodic reporting.
- Coordinate with departments for apprentice deployment, training schedules, and evaluation processes.
- Ensure compliance with Apprentices Act and related statutory requirements.
Administration & Facility Management:
- Supervise overall facility administration activities including: Office administration, Plant housekeeping, Cafeteria/Canteen coordination, Transport coordination, Guest and visitor management. Utility management
- Monitor utility consumption and support implementation of cost optimization initiatives.
- Ensure workplace cleanliness, hygiene, and upkeep across office and plant premises.
Housekeeping & Security Management:
- Supervise housekeeping personnel and ensure maintenance of hygiene standards across the facility.
- Conduct periodic inspections of washrooms, cafeteria, meeting rooms, shopfloor common areas, and utility areas.
- Manage security operations including: Gate management, Visitor monitoring, Material movement control, Access control systems, Employee safety coordination
- Ensure implementation of visitor management protocols and security guidelines.
- Coordinate emergency response support during incidents and emergencies.
Employee Welfare & Engagement Support:
- Support employee welfare initiatives, engagement activities, and employee communication programs.
- Coordinate employee health check-up programs, welfare activities, and statutory welfare measures.
Documentation, MIS & Audit Support:
- Maintain accurate records related to HR, administration, labour compliance, contractors, apprentices, and facility management.
- Prepare MIS reports, compliance dashboards, audit reports, and management presentations.
- Support internal audits, customer audits, statutory audits, and certification audits.
- Ensure proper documentation and archival of compliance and administrative records.
Qualifications & Experience:
- MBA / MSW / PGDM in HR / Personnel Management / Industrial Relations
OR
Graduate with relevant experience in HR & Administration
- Proven experience (5 to 6 years) in Administration & Contract Labour Management.
Required Skills & Competencies:
- Knowledge of labour laws, labour codes, and statutory compliance
- Hands-on experience in contract labour management
- Knowledge of PF, ESIC, Factory compliance, and wage administration
- Exposure to NATS/NAPS apprenticeship management
- Strong administration and facility management capability
- Vendor and contractor coordination skills
- Good documentation and MIS reporting skills
- Strong interpersonal and coordination abilities
- Proficiency in MS Office and HRMS systems
- Strong analytical and problem-solving skills with attention to detail.
- Exceptional communication and interpersonal abilities.
- Ability to handle sensitive and confidential information with discretion.
- Proactive, self-motivated, and able to work effectively under pressure.
- Demonstrated ability to meet deadlines and manage multiple tasks simultaneously.
Key Performance Indicators (Indicative):
- Statutory compliance adherence
- Contractor compliance score
- Timely statutory filing and documentation
- Housekeeping and facility audit scores
- Apprentice program effectiveness
- Closure of employee/admin grievances
- Cost optimization initiatives
- Audit observations and closure status
